CommLawBlog : Broadcast & Communications Lawyers & Attorneys : Fletcher Heald & Hildreth Law Firm : Telecommunications, FCC Regulation, Communications Act

First, you’ll file a partially-completed Form 854 in the FCC’s ASR system. This will consist of information previously required on Form 854, plus tower lighting information and specification of the date on which the applicant wants the FCC to post the application on the Commission’s website for comments.

Once Form 854 has been filed, you’ll have to publish a notice (“in a local newspaper or by other means”). The Bureau isn’t specific about the precise content of the required public notice or what “other means” – besides a local paper – might be. But the purpose of the local notice appears to be to let folks know about the registration application and the opportunity to submit comments to the FCC about it. The local notice has got to be made on or before the date the applicant has designated in its application for posting of the application on the FCC’s website.

The comment period will be open for 30 days, during which time members of the public can ask the Commission for further environmental review. 

If the FCC staff concludes that no additional environmental review is required, the applicant will then move on to Step Two of the process. In that step, the applicant will have to amend its application to reflect (a) the FAA’s study number and issue date (if those haven’t already been provided in the initial application), (b) the date of the local public notice, and (c) a certification that the proposed construction will have no significant environmental impact. According to the FCC’s public notice, that could happen “after approximately 40 days” – but the notice doesn’t say whether that means 40 days after the opening of the comment period or the close of the comment period or some other date.

But if, after considering the initial, partial Form 854 and any public comments that roll in the door, the FCC decides that more review is required, it will require the submission of an Environmental Assessment (assuming, of course, that the applicant hasn’t already filed such an Assessment on its own). It’s safe to say that that would extend the processing time considerably. If an Environmental Assessment is required, the FCC will first have to issue a Finding of No Significant Impact before the applicant can proceed to Step Two with the necessary amendment of its application. 

Interestingly, it appears from the FCC’s public notice that the Commission doesn’t plan to directly notify applicants when their applications are ready for Step Two. According to the notice, “[a]pplicants will be able to determine which of their pending applications are ready for completion of Part 2 by logging into the ASR system, where these applications will be listed as Ready for Certification.”

The FCC’s public notice also lists some additional obligations relating to service-specific applications, and provides information about the opportunity for members of the public to file “Environmental Requests”. Such “Requests” will seek further FCC environmental review.

Obviously, the Wireless Bureau has been hard at work gearing up for the eventual implementation of the new environmental processes. The public notice lists a range of updates that have been made to Commission systems and forms as part of the process. And if you’re curious about how all this is going to work, the Commission will present a demonstration of the changes at 11:00 a.m. on May 21, 2012. You can attend in person at the FCC’s D.C. headquarters, or you can view it online. (Online viewers can get to the webcast by going to www.fcc.gov/live and clicking on the appropriate event link.)

The new registration process is not yet effective, but that could change any day now. The Office of Management and Budget has apparently signed off on the new regimen, so it’s presumably just a matter of time before the Commission makes it official. Check back here for updates.

Under new rules adopted last December (but which – as explained below – have not yet taken effect), anticipated tower construction subject to the ASR program must be brought to the Commission’s attention before any application is filed. That is, before formally applying for an ASR (much less for the particular RF facilities to be installed on the to-be-built structure), prospective applicants must first submit a partially completed Form 854 (the standard ASR application form). That will include information regarding the type of tower proposed and the lighting that will be used. The prospective applicant must also provide local notice of the filing in a newspaper or through “other appropriate means.” 

Once filed, that partial Form 854 will be available for public review and comment for at least 30 days on the FCC’s ASR website. Commenters may request that the tower proposal be subject to additional environmental review. (The tower proponent is entitled to respond to any such request.) The Commission will then evaluate the filings.  If the Commission concludes that no additional review is necessary, the tower proponent will be allowed to submit a complete Form 854. But if additional review is found to be warranted, the proponent will have to submit an Environmental Assessment (EA) showing in detail why the proposed tower will not have a significant environmental impact.    

If an EA is required, it, too, will be posted on the Commission’s ASR website and subject to public comment, although no second local notice will be required. (If a tower proponent determines on its own, prior to filing the partially completed 854, that an EA is required, that EA is to be submitted with the partially completed Form 854 at the beginning of the process.) 

The process outlined above will cover any applications for new towers that require ASRs. Administrative modifications to ASRs (e.g., changes in ownership or contact information) will not be subject to the new provisions. Also exempted will be replacement of any existing tower with a tower which (a) has identical physical characteristics and (b) is located within one second of latitude and longitude from the original tower. 

In addition to new towers, the partial Form 854 approach will be required for some, but not all, modifications to existing towers (including collocation of new antennas on existing towers). Generally, if a modification does not involve a “substantial” increase in the size of the tower or any new construction or excavation more than 30 feet beyond the existing tower, the new provisions will not apply. As used in the new processing rules, the concept of “substantial” changes will be defined as it is in the Commission’s Nationwide Programmatic Agreement for Review of Effects on Historic Properties (NPA). For readers who haven’t brushed up on their NPA definitions recently, “substantial” changes include (but aren’t necessarily limited to) height increases of greater than 10 percent, and increases in the width of a tower by more than 20 feet. 

Changes in the lighting used on an existing tower may also be subject to the new process. In its Order, the Commission has adopted a three-tiered system of “preferred” lighting styles, running from “most preferred” (i.e., no lights at all) to “least preferred” (i.e., red steady lights), with anything else falling in the middle. Changes from a more preferred style to a less preferred style will be subject to the partial Form 854 process, while “improvements” (i.e., changes that would result in a more preferred lighting arrangement) will not. 

Also exempt from the new processing rules are towers located on federal land, as long as the agency responsible for the land will assess the proposed tower’s environmental impact. 

Finally, the Commission cautions that any application – even one that does not require an ASR and thus does not involve construction subject to the new processes – can be challenged based on claimed environmental impact. 

In a separate but related change adopted in the same order, the FCC concluded that all proposals for towers over 450 feet must be accompanied by an EA to be submitted with the partially completed Form 854 at the beginning of the process. Public notice of the filing of the EA must be provided.  

When do the new procedures kick in? It’s hard to say. Because they involve “information collections”, they must first be approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act. The process for securing that approval has begun, but the initial phase of that process won’t wrap up before early March, and the second phase will likely stretch into April, maybe even May. Until OMB blesses the new rules, they can’t take effect. 

And while we don’t want to confuse things even more than they may already be, we are constrained to point out that the new procedures described above will – even once they take effect – be essentially non-permanent, interim measures. That’s because the Commission has not yet completed its full assessment of the environmental impact of its own ASR program (the Programmatic Environmental Assessment, or PEA). Depending on the outcome of the PEA, the Commission may need to prepare a further Environmental Impact Statement, and may adopt new processing rules based on the results of the PEA and/or the EIS.

But the completion of the PEA and/or EIS and the adoption of permanent rules are not likely to occur in the near term. (Frame of reference: the Commission initiated its review of the impact of the ASR process on migratory birds not quite a decade ago, and it was ordered by the D.C. Circuit to proceed “with dispatch” in wrapping that proceeding up four years ago. Time, it would seem, is not of the essence here.) In the meantime, the procedures adopted last December and outlined above will have to be satisfied, once they become effective. 

When the new processing rules do become effective, they will be applied only prospectively. Any pending applications for ASRs or service-specific applications will not need to be amended to address the new requirements. Since the new ASR procedures, once they take effect, will probably add significant delay to the FCC’s processing of applications, folks planning to build a tower subject to the ASR rules might want to get their applications filed as quickly as possible, to avoid that additional delay.

The new rules and procedures are designed: (a) to address the Court’s finding that the Commission’s existing ASR approval process fails to provide an opportunity for public comment; and (b) to implement certain provisions of a private compromise agreement reached last year by a number of tower-related and environmental groups.  (We reported on that agreement here.) Comments on the proposed rules are due by May 5, 2011. (There will be no opportunity to file reply comments.)

Under the proposed rules, obtaining approval to construct any new tower subject to registration in the ASR system would become more complicated, particularly for towers over 450 feet. (Most towers up to 200 feet tall and not in the glide slope of an airport can be built without an ASR. While the public notice does not say so expressly, we understand from folks close to the FCC process that the new rules are not intended to change this important exception. Let’s hope that holds true.)

The proposed new rules would require a period for public comment on any new tower construction or major modification requiring ASR before a formal proposal for the construction/modification is filed with the FCC. After the comment period, the FCC would determine whether an Environmental Assessment (EA) is required before approving the tower. At least until the Commission completes its own PEA of the entire ASR program, individual EAs will automatically be required for any proposed tower or modification over 450 feet.

According to the public notice, anyone intending to register a new or substantially changed tower subject to ASR requirements would commence the process by providing the Commission with the details of the construction which the proponent intends to propose. The public notice doesn’t say exactly how the information is to be submitted – by letter, electronically, some other way. It does suggest that proponents might file a “partially completed” Form 854 ASR form. Not fully completed, mind you – just partially.

The information to be submitted must include, “at a minimum,” all of the information required by Form 854 relative to ownership and contact information, geographic location, height, type of structure, and anticipated lighting.   (You may want to take a look at Form 854. Since you’re going to end up having to file a full Form 854 eventually, we’re not sure why it wouldn’t be easier to just require applicants to file the form to begin with. But that’s what the public notice says.)

So prospective tower proponents don’t file a complete Form 854 ASR application. Instead, they’re supposed to file the information they would have filed on Form 854 if they could have filed such a form. They must also provide local public notice of the to-be-proposed tower construction, either in a local newspaper or through “other appropriate means.” This local notice must provide the details of the to-be-proposed construction as well as instructions on how to file comments about it with the Commission.

Meanwhile, using the information submitted to it, the Commission will post on its website a national notice of the to-be-proposed tower construction. That national notice will include the information filed by the prospective proponent, together with the date of the local public notice. If the prospective proponent has already determined that the tower requires an EA (based on the Commission’s existing rules, or the presumption associated with 450-foot-plus towers), that EA is also to be submitted to the FCC at this time.

The proposed rules don’t make any promises about when the national notice will appear on the FCC’s website – only that it will be “on or after” the date of the local public notice. Once the national notice does appear, interested parties will have 30 days to file a “Request for Environmental Processing” asking the Commission to require the prospective applicant to prepare an EA. Any party making such a request would have to explain why the to-be-proposed construction would have such a significant environmental impact that an EA should be required (or, if an EA has already been submitted, why that EA doesn’t do the trick). The prospective tower proponent would then have ten days to oppose the Request, and the requestor an additional five days to reply.

Once the pleading cycle has ended, the FCC will determine whether an EA is required; if an EA was submitted initially, the Commission will evaluate it and determine whether the to-be-proposed tower will have a significant environmental impact. If the Commission determines that it will not have such an impact (either after evaluating an EA or determining that none is required), it will advise the prospective proponent, who can than finally file the ASR Form 854.

Let’s review the bidding.

You decide that you want to build or modify a tower structure that would require registration. Before you can file for that registration, you have to tell the FCC, and the rest of the world, what you have in mind. And you invite the rest of the world to chip in their two cents’ worth on your idea. Then you wait for the FCC to give everything the once-over. And only if, after all that, the FCC decides that your idea won’t be a problem, you can proceed to file the necessary applications.

To be sure, the proposed rules do provide for filing service-specific applications before antenna registration has been granted (as has historically been the case). But under the proposed rules, service-specific applications could be filed only after the local and national public notices have been provided and the full Form 854 ASR has been filed. And the full Form 854 can’t be filed until after the Commission has determined whether an EA will be required and, if an EA is required, after the FCC has considered it – and we have no idea how long that will take. So it’s not at all clear when exactly a service-specific application can be filed. This could wreak havoc on applications that are time-sensitive or that would attempt to take advantage of the Commission’s first-in-time interference protection and processing rules.

Of course, the creation of delay in the FCC’s processes is not an accident here – rather, it’s one of the goals of the birders. For years the avian advocates have complained that the FCC’s processes do not afford them adequate opportunity to review new/modified tower proposals and interpose objections before those proposals are realized. The 2008 court decision largely agreed with those complaints, so we shouldn’t be surprised that delay is woven deeply into the Commission’s new approach. Unfortunately, the new process affords plenty of opportunity for non-birders (for example, competitors, NIMBYs) to slow things down as well.

While the Commission is awaiting comment on these new procedures, it also continues to conduct its own PEA assessing the entire ASR program. The FCC held a workshop in early April to discuss its approach to the PEA – and in the course of the workshop, some interesting information about birds and towers came out. For instance, while communications towers – especially taller towers, towers using guy wires, and towers using steady, non-flashing, lighting – do contribute to bird deaths, their impact is “incremental.” At least one study cited by the Commission found that less than 1% of bird deaths could be attributed to communications towers, compared to more than 10% attributed to cats, and almost 60% attributed to buildings and windows. (Hey, given those numbers, if we’re regulating towers, shouldn’t we also be regulating cats?)

The Commission expects to wrap up the first phase of the PEA in June, when it will likely release a draft PEA addressing three alternative courses of action. One possible choice: a “no action” alternative which would effectively etch in stone the interim procedures outlined in the public notice. (To call this a “no action” alternative here is a bit misleading, since this option would clearly involve a reasonably significant change in existing rules and policies.) The second and third alternatives would both entail further changes to the ASR program. One alternative would require EAs from all ASR applicants; the other would require EAs from some ASR-dependent proponents (e.g., applicants proposing tall towers, use of guy wires or steady, non-flashing lighting, and/or location in an “environmentally sensitive” area).

The public will have an opportunity (at least 30 days, maybe more) to comment on the draft PEA once it’s released. In the meantime, the proposed rules and procedures outlined in the Public Notice are open for comment now, so if you have concerns about those proposals, you may want to let the FCC know by May 5.